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In the practicePRO Lending Library: Being Prepared – A Lawyer’s Guide for Dealing with Disability or Unexpected Events

November 24, 2014 By: TimLemieux Category: Law Practice Management

being_prepared

Being Prepared is the essential workbook and guide for protecting your law practice against casualty or other unexpected event. If you haven’t started thinking about, or formulating, an action plan to properly protect your law firm, your clients, and your family in the event of temporary disability, incapacity, or other unexpected event, this book will jump start the process. It is a “how to” workbook designed to lead you through a series of active and immediate steps aimed at establishing your protection plan. Use this book to safety-net your financial and professional integrity.

The practicePRO Lending Library is a free resource for Ontario lawyers of more than 100 books on a wide variety of law practice management related topics. You can see a full listing of our books here. You may borrow a book in person or via e-mail.

The practicePRO Library is located in our office at 250 Yonge Street, Suite 3101 in Toronto and can be visited during our regular business hours (Mon to Fri, 8:30 to 5:00). We invite you to come by anytime (please email in advance)to peruse our selection. All titles in the practicePRO Lending Library can be shipped to Ontario lawyers at our expense, and returned at yours after three weeks.

If you would like to borrow this or any other book please email us. Most of our titles are also available from the American Bar Association Web Store or the major booksellers here in Canada.

Equipement purchase scam using the names Alex Inamoto and Gosho Industrial

November 24, 2014 By: FraudInfo Category: Confirmed frauds

A Florida firm notified us that they received an email from the purported Alex Inamoto of Gosho Industrial looking to retain them with regards to making a large commercial purchase.

This is a bad cheque scam that presents as legal matter requiring the assistance of a lawyer. In this scam lawyers will be duped into wiring real funds from their trust accounts after depositing a fake cheque received as payment from the purchaser (who is part of the fraud). See our Confirmed Frauds page for more of an explanation of how these frauds work and to see other names associated with it. Our Fraud Fact Sheet lists the red flags of a bogus legal matter that is really a fraud.

Here is the initial contact email sent by the fraudster to the lawyer:

From: drjinchung44@comcast.net [mailto:drjinchung44@comcast.net]
Sent: Thursday, November 20, 2014 1:31 PM
Subject: YOUR LEGAL SERVICE IS NEEDED..

Dear Sir,

This letter is to inquire if your law firm handles Purchase transactions and agreements.

Regards,
Alex Inamoto
President & CEO
GOSHO Industrial Co. Ltd.
6-4-10
NANKO-NAKA, SUMINOE-KU,
OSAKA, JAPAN 559-0033

Replying to the email brought this response:

This is a follow up email in regards to my request to you in my previous email; my company is in the process of selling one of its Dredgers. Please find below the name of the proposed buyer for your conflict check. I want to know your hourly rate for preparing a purchase agreement, I have attached some necessary details of the Dredger for your review please advise me on your rate, initial retainer fee and forward me your retainer agreement.

PROPOSED BUYER:

Goodloe Marine, Inc.
525 Crestview Rd.
Wimauma, FL 33598
USA.

I await your prompt response.

Sincerely,

Alex Inamoto
President & CEO
Miyamoto Industrial Co. Ltd.
6-4-10 NANKO-NAKA, SUMINOE-KU,
OSAKA, JAPAN
559-0033

How to handle a real or suspected fraud

If you have been targeted by any of these frauds, please forward any of the emails and supporting documents that you have received to fraudinfo@lawpro.ca.

If you suspect you are acting on a matter that might be a fraud, call LAWPRO at 1-800-410-1013 (416-598-5899). We will talk you through the common fraud scenarios we are seeing and help you spot red flags that may indicate you are being duped. This will help you ask appropriate questions of your client to determine if the matter is legitimate or not. If the matter you are acting on turns out to be a fraud and there is a potential claim, we will work with you to prevent the fraud and minimize potential claims costs.

If you have been successfully duped, please immediately notify LAWPRO as there may be a claim against you. Instructions on how to report a claim are here.

For more immediate updates on fraud and claims prevention, subscribe to the email or RSS feed updates from LAWPRO’s AvoidAClaim blog.

Fraud Fact Sheet More fraud prevention information and resources are available on the practicePRO Fraud page, including the Fraud Fact Sheet, a handy reference for lawyers and law firm staff that describes the common frauds and the red flags that can help identify them.

Commercial debt collection scam using the names Ashford Riku and Biohit Healthcare

November 21, 2014 By: FraudInfo Category: Confirmed frauds

An Ontario firm notified us that they received an email from the purported Ashford Riku of Biohit Healthcare looking to retain them with regards to a commercial debt collection.

This is a classic bad cheque scam that presents as legal matter requiring the assistance of a lawyer. In this scam lawyers will be duped into wiring real funds from their trust accounts after depositing a fake cheque received as payment from the debtor (who is part of the fraud). See our Confirmed Fraud Page for more of an explanation of how these frauds work and to see other names associated with it. Our Fraud Fact Sheet lists the red flags of a bogus legal matter that is really a fraud.

Here is the initial email from the fraudster to the lawyer:

From: Ashford Riku [mailto:ashfordariku@biohihealthcare.com]
Sent: Thursday, November 20, 2014 2:12 AM
To:
Subject: Contract Dispute

What’s the process of retrieval of funds owed to us by our client?

Yours Sincerely,
Ashford Riku * Global Diversity Director Biohit Healthcare*Laippatie 1*00880
Helsinki*Finland
Tel: +358 9 231 61063*Fax: +358 9 413 58201 www.biohithealthcare.com

How to handle a real or suspected fraud

If you have been targeted by any of these frauds, please forward any of the emails and supporting documents that you have received to fraudinfo@lawpro.ca.

If you suspect you are acting on a matter that might be a fraud, call LAWPRO at 1-800-410-1013 (416-598-5899). We will talk you through the common fraud scenarios we are seeing and help you spot red flags that may indicate you are being duped. This will help you ask appropriate questions of your client to determine if the matter is legitimate or not. If the matter you are acting on turns out to be a fraud and there is a potential claim, we will work with you to prevent the fraud and minimize potential claims costs.

If you have been successfully duped, please immediately notify LAWPRO as there may be a claim against you. Instructions on how to report a claim are here.

For more immediate updates on fraud and claims prevention, subscribe to the email or RSS feed updates from LAWPRO’s AvoidAClaim blog.

Fraud Fact Sheet More fraud prevention information and resources are available on the practicePRO Fraud page, including the Fraud Fact Sheet, a handy reference for lawyers and law firm staff that describes the common frauds and the red flags that can help identify them.

Recruiting & retaining top talent: Part 3: Money and other things

November 21, 2014 By: TimLemieux Category: Law Practice Management

Attracting the best possible lateral associates is critical to a law firm’s ability to maintain its competitive edge, financial leverage, internal succession and future success.

The January 2012 issue of LAWPRO Magazine included an article by Cleo Kirkland, a senior recruitment consultant at The Counsel Network in Toronto, which discussed what firms can do to both attract the best new talent and retain the best people they already have. It features examples of different approaches firms have take to address this challenge.

Although people work for a variety of reasons (professional fulfilment, personal challenge, desire to serve the community, meaningful work, contributing to society), the principal reason most people work is to get paid.

Even those for whom money ranks farther down the list of reasons for working are not interested in being unfairly compensated. Fair compensation is the first and most critical component of a successful recruitment and retention program. Only once this initial hurdle is cleared can a firm and its associates focus on issues of productivity and practice development.

That said, fair compensation does not always equate to top-of-market compensation. If your firm expects its lawyers to docket more than 2,000 billable hours every year, then it can and should pay top dollar. But many of today’s associates are focused on more than just compensation. They are seeking responsibility and recognition for their efforts, the chance to learn from and work with skilled practitioners, professional growth and development, some measure of control over
their personal and professional lives, an opportunity to have a hand in the firm’s evolution, and to receive timely and thoughtful feedback.

The old law firm maxim that “no news is good news” simply does not work anymore and is, in fact, a fail-safe way of having associates walk out the door “out of the blue.” On the question of bonuses, many firms offer their associates plans that are intended to reinforce and reward the principles valued by the firm. If your firm only cares about financial profitability, then bonuses on billable hours alone will suffice. Too many firms claim they want their associates to contribute in ways beyond the billable hour but only reward those who are exceptionally profitable.

Inconsistent recognition programs are a guaranteed path to high associate turnover.

Recruiting & retaining top talent: Part 2 – How to be a choice law firm

November 20, 2014 By: TimLemieux Category: Law Practice Management

Attracting the best possible lateral associates is critical to a law firm’s ability to maintain its competitive edge, financial leverage, internal succession and future success.

The January 2012 issue of LAWPRO Magazine included an article by Cleo Kirkland, a senior recruitment consultant at The Counsel Network in Toronto, which discussed what firms can do to both attract the best new talent and retain the best people they already have. It features examples of different approaches firms have take to address this challenge.

Becoming a law firm of choice requires both a clear understanding of exactly what associates want and a strategy to provide them with the platform through which they can achieve their professional goals. Assessing what superstars are seeking and figuring out how your firm is best positioned to respond is crucial to any recruitment and retention strategy.

A law firm is an employer of choice when its lawyers believe they are working at a great firm and tell people as much. The best associates do their due diligence and ask the lawyers employed at the firm what it is like to work there. They also ask trusted friends and advisors (including legal recruiters) about the reputation of the firm and the likelihood that it will deliver on the career opportunities promised.

Stars will ask the difficult questions about work platform, career trajectory and fit. Strong indicators that a firm is an employer of choice include:

  • it has positive name recognition on the street;
  • prospective candidates and clients tend to choose the firm over others;
  • there is a low turnover rate of top performers;
  • lawyers at the firm deliver a consistent message on why the firm is a great place to work;
  • there is a record of ‘recruiting back’ former associates and partners to the firm;
  • the firm appears in the “best” lists of legal publications such as Lexpert; and,
  • legal recruiters speak positively of the firm.

Law firms of choice consistently have the most effective recruiting and retention programs. Those programs may vary from firm to firm, but what all of them have in common is that they recognize associates financially, create an exceptional working environment and have a clear understanding of what their associates want (and why some of them leave).

Commercial debt collection scam using the names Toshihiko Nunokawa and Toko Electrical Construction

November 20, 2014 By: FraudInfo Category: Confirmed frauds

An Ontario firm notified us that they received an email from the purported Toshihiko Nunokawa of Toko Electrical Construction looking to retain them with regards to a commercial debt collection.

This is a classic bad cheque scam that presents as legal matter requiring the assistance of a lawyer. In this scam lawyers will be duped into wiring real funds from their trust accounts after depositing a fake cheque received as payment from the debtor (who is part of the fraud). See our Confirmed Fraud Page for more of an explanation of how these frauds work and to see other names associated with it. Our Fraud Fact Sheet lists the red flags of a bogus legal matter that is really a fraud.

Here is the initial email from the fraudster to the lawyer:

From: Toshihiko Nunokawa [mailto:toshnuno00@outlook.com]
Sent: Sunday, November 16, 2014 10:10 AM
Subject: I am interested in your services.

I am interested in your services, Please confirm if your services are available

Best Regards
Toshihiko Nunokawa
Kojima Law Offices

Replying to the email brought this response:

Thanks for the responds, Our Client is Toko Electrical Construction company here in Japan and they have customers all over North America and Canada, they sell their product to most companies in North America but distance and time factor as cause delay for them to receive payment from customers.

We want to retain your service to receive payment from our customer in your jurisdiction, Scope of work, customer will make payment to you or your firm for goods we supplied them there is no law suit involve, it sprightly Trust account receivable, our cause of action to retain your service is that customers are always corporative when they know the account representative are lawyers or a law firm, this way there will be this way there will be no delay receiving payment. Our client have had so much delays in receiving payment from customers causing them thousands of dollars and delays in productions, payment range from $200K-650,000.00USD these will be of great benefit to you as our client are a multimillion dollars company our client have discussed this with their customers whom are ready to start making payment.

If you require the name of the customers to conduct your conflict check below

LUX Electric Contractors – Toronto, ON

Best Regards
Toshihiko Nunokawa
Kojima Law Offices
Gobancho Kataoka Bldg. 4F
Gobancho 2-7 Chiyoda-ku
Tokyo 102-0076 Japan

How to handle a real or suspected fraud

If you have been targeted by any of these frauds, please forward any of the emails and supporting documents that you have received to fraudinfo@lawpro.ca.

If you suspect you are acting on a matter that might be a fraud, call LAWPRO at 1-800-410-1013 (416-598-5899). We will talk you through the common fraud scenarios we are seeing and help you spot red flags that may indicate you are being duped. This will help you ask appropriate questions of your client to determine if the matter is legitimate or not. If the matter you are acting on turns out to be a fraud and there is a potential claim, we will work with you to prevent the fraud and minimize potential claims costs.

If you have been successfully duped, please immediately notify LAWPRO as there may be a claim against you. Instructions on how to report a claim are here.

For more immediate updates on fraud and claims prevention, subscribe to the email or RSS feed updates from LAWPRO’s AvoidAClaim blog.

Fraud Fact Sheet More fraud prevention information and resources are available on the practicePRO Fraud page, including the Fraud Fact Sheet, a handy reference for lawyers and law firm staff that describes the common frauds and the red flags that can help identify them.

Recruiting & retaining top talent: Part 1 – Recruiting smarter

November 20, 2014 By: TimLemieux Category: Law Practice Management

Attracting the best possible lateral associates is critical to a law firm’s ability to maintain its competitive edge, financial leverage, internal succession and future success.

The January 2012 issue of LAWPRO Magazine included an article by Cleo Kirkland, a senior recruitment consultant at The Counsel Network in Toronto, which discussed what firms can do to both attract the best new talent and retain the best people they already have. It features examples of different approaches firms have take to address this challenge.

A common mistake firms make is to identify needs only when they become crises, i.e., when there is an immediate and pressing position that needs to be filled. Instead of this reactive approach, firms should forecast forward and identify their needs over the next several years in order to ensure a constant flow of the right people. Knowing who might be favourably inclined to join your firm and when and how to initiate contact with them is one of the best ways a focused recruiting process can deliver value to a firm. A strategic recruitment plan will infinitely increase your firm’s chances of hiring and keeping the best.

Simply placing an ad in the Ontario Reports (or an equivalent publication) typically results in nothing more than a large number of unsuitable candidates. No doubt some firms have had great luck in catching a top associate who has gone on to become a leader in his or her field. But the chance of coming across the right candidate at just the right time, persuading her to join your firm and finding that she is a good fit is rare and the cost of getting it wrong is high.

Targeted brochures and website pages, a designated recruitment/professional development director and a formal employee referral program can all be strong components of a firm’s overall recruitment strategy. Use your firm and other legal recruitment websites to post openings. Encourage partners and associates to actively network at conferences and industry events that are likely to be frequented by top performers. Cultivate relationships with law school career offices and legal recruiters. Develop a ‘story’ about your firm that delivers a consistent message to the marketplace about who you are and where you are going, and spread the word!

Commercial equipment purchase scam using the name Ryan Robert

November 19, 2014 By: FraudInfo Category: Confirmed frauds

Two Ontario firms notified us that they received an email from the purported Ryan Robert looking to retain them with regards to making a large commercial purchase.

This is a bad cheque scam that presents as legal matter requiring the assistance of a lawyer. In this scam lawyers will be duped into wiring real funds from their trust accounts after depositing a fake cheque received as payment from the purchaser (who is part of the fraud). See our Confirmed Frauds page for more of an explanation of how these frauds work and to see other names associated with it. Our Fraud Fact Sheet lists the red flags of a bogus legal matter that is really a fraud.

Here is the initial contact email sent by the fraudster to the lawyer:

From: Robert R Ryan [mailto:jimmyng@totalability.com.my]
Sent: Monday, November 17, 2014 10:27 AM
Subject: Sale Transaction

Dear Attorney

I want to inquire if your firm handles Purchase transactions and agreements. A referral will be helpful if this is not your area of practice and also provide me with your contact number and time of availability on ryanrobert@qpdrilling.com so we can discuss sometime this week.

Regards,

Ryan R Robert

How to handle a real or suspected fraud

If you have been targeted by any of these frauds, please forward any of the emails and supporting documents that you have received to fraudinfo@lawpro.ca.

If you suspect you are acting on a matter that might be a fraud, call LAWPRO at 1-800-410-1013 (416-598-5899). We will talk you through the common fraud scenarios we are seeing and help you spot red flags that may indicate you are being duped. This will help you ask appropriate questions of your client to determine if the matter is legitimate or not. If the matter you are acting on turns out to be a fraud and there is a potential claim, we will work with you to prevent the fraud and minimize potential claims costs.

If you have been successfully duped, please immediately notify LAWPRO as there may be a claim against you. Instructions on how to report a claim are here.

For more immediate updates on fraud and claims prevention, subscribe to the email or RSS feed updates from LAWPRO’s AvoidAClaim blog.

Fraud Fact Sheet More fraud prevention information and resources are available on the practicePRO Fraud page, including the Fraud Fact Sheet, a handy reference for lawyers and law firm staff that describes the common frauds and the red flags that can help identify them.

In the practicePRO Lending Library: The Lawyer’s Guide to Practice Management Systems Software

November 17, 2014 By: FraudInfo Category: Legal technology

Practice Management

What can practice management systems software do for your law practice? With the right system in place, you and your staff will have the ability to automatically route items, tasks, documents, and events to certain people based on their role in the case or matter, as well as manage deadlines, improve responsiveness to clients, reduce malpractice insurance rates, and boost overall productivity. The challenge is to find a program that best serves the needs of your firm.

Written by legal technology expert Andy Adkins, this updated guide covers the entire gamut of the latest practice management systems software, helping you gain a solid understanding of their individual capabilities and special features. You’ll learn how to obtain the software at the best price; set up the workflow in your office; obtain necessary training for staff; and much more.

The practicePRO Lending Library is a free resource for Ontario lawyers of more than 100 books on a wide variety of law practice management related topics. You can see a full listing of our books here. You may borrow a book in person or via e-mail.

The practicePRO Library is located in our office at 250 Yonge Street, Suite 3101 in Toronto and can be visited during our regular business hours (Mon to Fri, 8:30 to 5:00). We invite you to come by anytime (please email in advance)to peruse our selection. All titles in the practicePRO Lending Library can be shipped to Ontario lawyers at our expense, and returned at yours after three weeks.

If you would like to borrow this or any other book please email us. Most of our titles are also available from the American Bar Association Web Store or the major booksellers here in Canada.

Separation agreement scam using the name Annuska Eito-Eiichi

November 14, 2014 By: Nora Rock Category: Confirmed frauds

We were bcc’d on an email from the purported Annuska Eito-Eiichi looking to retain a lawyer with regard to collecting overdue payments resulting from a separation agreement.

This is a classic bad cheque scam that presents as legal matter requiring the assistance of a lawyer. In this scam lawyers will be duped into wiring real funds from their trust accounts after depositing a fake cheque received as payment from the debtor (who is part of the fraud). See our Confirmed Fraud Page for more of an explanation of how these frauds work and to see other names associated with it. Our Fraud Fact Sheet lists the red flags of a bogus legal matter that is really a fraud.

Here is the initial email sent by the fraudster:

My name is Annuska Eito-Eiichi, I am contacting your law firm in regards to a divorce resolution with my ex husband (Mr. Eito-Eiichi) who now dwells in your place. I am from Nagoya, Japan where I live and had our two children with me (Akiko and Atsuko Eito Eiichi).

We had a settlement agreement for him to pay me with any associated legal fees. Since the divorce paper was read at the court here in Japan. Twenty months ago, Mr. Eito-Eiichi my ex husband had only paid me once and moved to Jurisdiction.
 
I am hereby seeking your firm to represent me in collecting the balance from him. The last message he sent me, He agreed that he would pay me the balance but not keeping up with his promise and it is my belief that a Law firm like yours is needed to help me collect this payment from my ex-husband or litigate this matter if he fails to pay as promised.

I look forward to hearing from you and any legal advice to proceed with this matter.
Thanking you in advance!
Yours Faithfully,
 
Annuska Eito Eiichi.

1-305 Itakadai, Meito-ku,
Nagoya-shi, Japan 465
Phone: 81-8039226629
Fax: 0866565432

How to handle a real or suspected fraud

If you have been targeted by any of these frauds, please forward any of the emails and supporting documents that you have received to fraudinfo@lawpro.ca.

If you suspect you are acting on a matter that might be a fraud, call LAWPRO at 1-800-410-1013 (416-598-5899). We will talk you through the common fraud scenarios we are seeing and help you spot red flags that may indicate you are being duped. This will help you ask appropriate questions of your client to determine if the matter is legitimate or not. If the matter you are acting on turns out to be a fraud and there is a potential claim, we will work with you to prevent the fraud and minimize potential claims costs.

If you have been successfully duped, please immediately notify LAWPRO as there may be a claim against you. Instructions on how to report a claim are here.

For more immediate updates on fraud and claims prevention, subscribe to the email or RSS feed updates from LAWPRO’s AvoidAClaim blog.

Fraud Fact Sheet More fraud prevention information and resources are available on the practicePRO Fraud page, including the Fraud Fact Sheet, a handy reference for lawyers and law firm staff that describes the common frauds and the red flags that can help identify them.