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Archive for January, 2013

Principato and proportionality: Balancing value, benefit, and risk

January 31, 2013 By: TimLemieux Category: Family law

This article is by Nora Rock, corporate writer/policy analyst at LAWPRO.

Two weeks ago, the Ontario Superior Court of Justice sent a message to family lawyers (other litigators should take notice, too!) via a costs ruling in Principato v. Principato, a somewhat tortured family law proceeding.

The Principatos, it turns out, are like the vast majority of us: They lack the personal wealth sufficient to pay for a full-court litigation press over each and every issue that has arisen in their divorce. At the beginning of their litigation they were angry; now they are angry and broke. The proceeding, which the court described as still “in its infancy” (there had been a case conference, and some preliminary motions) had already gobbled up $92,000 of their money. And now the court was being asked to consider costs submissions in the amount of $15,000 from each side.

The response from Justice R.D. Gordon? Providing “Cadillac service” to clients without Cadillac means merits a reminder that lawyers have “a professional obligation to conduct litigation in a manner which reflects the means of the client and the issues which present.”

In this case, the court conceded that some clients can be resistant to a “proportionality analysis”; however, this does not absolve counsel from attempting to explain that “availability of certain actions does not equate to the appropriateness of those actions.” When impecunious clients won’t listen, counsel should, we’re told, “reflect upon whether they wish to act for a client who will not follow their advice.”

Justice Gordon was not specific about what counsel ought to have done instead. We all know that courts seem equally alarmed when the pendulum swings too far in the opposite direction: toward self-representation. Struggling to find an appropriate middle ground that achieves justice, avoids most serious risks, and remains within clients’ means is likely the most important issue in family practice today. For more on this, see “What keeps you up at night?” from the August 2012 issue of LAWPRO Magazine.

Clients are not the only parties who assume risks when they opt for scaled-back service. “Unbundling” family law services requires very clear lawyer-client communications, lest lawyers be exposed to claims based on incomplete service. Two articles on unbundling appeared in the January 2012 issue of LAWPRO Magazine: Unbundled legal services: Pitfalls to avoid by Dan Pinnington, and Unbundling and family Law: A cautionary tale by Debra Rolph.

Proportionality analysis? Unless your law office parking lot is jammed with Cadillacs, you’re doing it every day. Visit practicePRO for more tips on how to do it right.

Update March 8, 2013: By way of update, we have learned that the respondent in the Principato matter filed a motion (he characterized it as a “request for reconsideration”) of the no-costs order. After expressing uncertainty that the motion was proper in the first place, Justice R.J. Gordon reaffirmed his original order that the parties ought to bear their own costs with respect to the child support motion.

Business debt collection scam by Olson Sevsson

January 30, 2013 By: FraudInfo Category: Confirmed frauds

Thirty lawyers in Ontario and the U.S. lawyers have notified us that they’ve received an email from the purported Olson Sevsson looking to retain them with regards to a breach of a business loan agreement. This is similar to other frauds of this kind we have seen. For a full description of how this fraud works and to see other names attached to it, see our Confirmed Fraud page that deals with business loan frauds.

Here is the email:

From: Olson Sevsson
To: undisclosed-recipients:;
Date: 30/01/2013 01:05 PM
Subject: New Case

We are seeking for a lawyer to assist in a collection case which requires immediate attention. If this is within your line of practice please contact us promptly because we will like to speak with you. I will also need a referral if this case is not within your line of practice.

Sincerely,
Olson Sevsson.

A lawyer who replied got this response and fake documentation:

On Behalf of Bjordal Industrier AS, I want to thank you for taking time in following up with our request. Our company purchased steel materials from Rockville Steel and Manufacturing Company which you already know is our debtor. We carried out an inspection on the materials before making payment and arrangements on shipping. After the first inspection was done we agreed to pay them the full amount which was stated on the sales contract. On the day of sailing we carried out a final inspection and discovered that the materials on board were not the same we had inspected previously, on that note we cancelled our order and requested for our funds. They promised to return the funds 2 weeks from the day of cancellation which was October 1st 2012. We feel if we do not take quick action on this matter we might be on the risk of loosing $5,200.000 US Dollars. Find attached our email correspondence with Rockville Steel and Manufacturing Company.

Please kindly send us your engagement letter, upon reviewing the agreement we will schedule for a telephone conference. Once you acknowledged this email, we will send you the supporting document.

SEVSSON WIRE SLIP TO ROCKVILLE STEEL AND MANUFACTURING COMPANY

Sevsson Rockville Steel…… Contract

How to handle a real or suspected fraud (more…)

Commercial debt collection scam by Shinji Kagawa of Koyo Electronics

January 30, 2013 By: FraudInfo Category: Confirmed frauds

Three Ontario lawyers have notified us that they have received an email from the purported Shinji Kagawa of Koyo Electronics with regards to a commercial debt litigation scam. For examples of other names attached to this kind of fraud see our Confirmed Fraud Page. For an explanation of how this fraud works see our Fraud Fact Sheet.

Here is the initial email:

Good Day,I need a Business/Commercial litigation lawyer who can handle a collection issue. Please let me know if you can be of assistance to me or If not a referral could be helpful,Thanks and i await your mail.

Best Regards
Shinji Kagawa

A lawyer who replied got this response:

Thanks for your urgent mail. This mail contains more information regarding my case.

We ordered for electrical machines worth $2,800,000.00 USD on the 2nd July, 2012 from a seller in your region who has proven to be a delinquent seller. Half Payment in the amount of $1,400.000.00 USD was made on 2nd July, 2012 and the other installment of the total cost of purchase was agreed to be made immediately after the delivery of our purchases. Yet we haven’t heard from them ever-since, all mails sent to them hasn’t yielded any feedback, and this appears to us as a breach of contract. So we are hiring your service to help us handle this case, Thereby forcing the seller to comply with payment request as effort made for refund has proven to be abortive.

More information will be given to you as at when due to enable you do your proper litigation, but underneath is the delinquent seller’s Address.

Htb Electronics Inc
150 Sullivan Street
Brooklyn, NY 11231-1113

Please run a conflict check and send me your retainer agreement for my review.

I await your mail

Regards

Sincerely,
Hideo Kuwabara
KOYO ELECTRONICS INDUSTRIES CO
1-171 Tenjin-cho,
Kodaira-shi, Tokyo, JAPAN
Tel: 81424959697

How to handle a real or suspected fraud (more…)

Real estate bad cheque scam by Pully Chau

January 30, 2013 By: TimLemieux Category: Confirmed frauds

An Ontario lawyer has been contacted by two realtors who got the same emails from the purported Pully Chau with regards to what looks like a real estate bad cheque scam. For details of how this scam works see our Confirmed Fraud page.

The fraudster makes an initial contact to a realtor claiming they are overseas and looking for a local property. When shown some properties the realtor gets this reply:

Well, I have just gone through the above properties and I am willing to go ahead with the purchase. I have however just gotten off a rather long telephone conversation with my ex-husband as it is his idea to buy me a property because he wants to have his sons close to him. His actual budget for the purchase is $370,000.00. but I had requested that he allow me search for the property myself, so I could get a cheaper property of say $200,000.00 – $270,000.00 so I can be able to pay back the loan I took for a major operation my mother went through last year with what’s left, as it is my wish to clear things up here before relocating with my kids by the second week of February I thought I let you know this as I believe if I am more open with you, you should be able to help me better.

I am indeed happy with the above property, and I have gone ahead to discussed with my ex and he will make the funds($370,000.00) available as soon I can provide him with a banking account information for a cheque to be drawn to defray the cost.

I was earlier pre-informed I will need to make a legal contract with an estate lawyer and have all funds held in his or her trust account since it is going to be a cash buy, to this light I will need your help in getting a lawyer whom you have worked with in the past that can provide this service to help as I do not have one in the Canada and wouldn’t want to ask my ex-husband for his, because that will jeopardize my entire plan. Please do have the lawyer whom you are referring contact me with all necessary requirement for his service and let me have his contact details too, and please also do well to enlighten him about my intention, as I believe it is best he knows.

Thank you for your anticipated cooperation and professionalism

How to handle a real or suspected fraud (more…)

LAWPRO Magazine archives: Wills, powers of attorney and the elderly

January 29, 2013 By: TimLemieux Category: Wills/Estates

wills

Click here or on the image above to read this article from the Winter 2007 “Aging Boomers” edition of LAWPRO Magazine. All past LAWPRO Magazine articles can be found at www.lawpro.ca/magazinearchives

new in the practicePRO Lending Library: 2013 Solo & Small Firm Legal Technology Guide

January 28, 2013 By: TimLemieux Category: Law Practice Management, Legal technology

2013 Tech Guide
This annual guide is the only one of its kind written to help solo and small firm lawyers find the best technology for their dollar. You’ll find the most current information and recommendations on computers, servers, networking equipment, legal software, printers, security products, smartphones, the iPad, and anything else a law office might need. It’s written in clear, easily understandable language to make implementation easier if you choose to do it yourself, or you can use it in conjunction with your IT consultant. Either way, you’ll learn how to make technology work for you.

Topics include:

  • Updated recommendations for hardware and software, including Mac products
  • Navigating the minefield of social media
  • The authors’ favorite utilities
  • The rapidly evolving smartphone market
  • Data security–what reasonable measures should you be taking in light of the new ethics rules?
  • The Paper LESS office: Kicking the paper habit
  • Cloud computing pros and cons
  • Where the legal tech world will be in 2014

The practicePRO Lending Library is a free resource for Ontario lawyers of more than 100 books on a wide variety of law practice management related topics. You can see a full listing of our books here. You may borrow a book in person or via e-mail.

The practicePRO Library is located in our office at 250 Yonge Street, Suite 3101 in Toronto and can be visited during our regular business hours (Mon to Fri, 8:30 to 5:00). We invite you to come by anytime (please email in advance)to peruse our selection. All titles in the practicePRO Lending Library can be shipped to Ontario lawyers at our expense, and returned at yours after three weeks.

If you would like to borrow this or any other book please email us. Most of our titles are also available from the American Bar Association Web Store or the major booksellers here in Canada.

Business debt collection scam by Cochran Joe

January 28, 2013 By: TimLemieux Category: Confirmed frauds

An Ontario firm notified us that they’ve received an email from the purported Cochran Joe looking to retain them with regards to a breach of a business loan agreement. This is similar to other frauds of this kind we have seen. For a full description of how this fraud works and to see other names attached to it, see our Confirmed Fraud page that deals with business loan frauds.

Here is the email:

From: cochran joe [mailto:cochranjoe7@gmail.com]
Sent: Monday, January 28, 2013 7:23 AM
To: lawyer name
Subject: urgent

Dear [lawyer name]

Please do you handle Debt Recovery cases? I have a long time business client who has violated our contract agreement and i need a good lawyer to handle this matter urgently.
If you or your firm is retained, my expectation of your services for now will be within the scenario of a Demand letter to our client.
This approach will trigger the much needed response from our client towards amicable settlement.
I am prepared to pay your retainer fees. I will also send you other important and sensitive documents

Expecting your urgent reply

Best Regards
Cochran Joe

How to handle a real or suspected fraud (more…)

Fraud warning from a U.S. title insurance company

January 25, 2013 By: TimLemieux Category: Fraud prevention

This is a warning from a U.S. title insurance company, advising that fraudsters are impersonating the company in an attempt to get real estate lawyers to divulge bank account information. This is less of an issue for Canadian real estate lawyers who still handle the transfer of money themselves (rather than using title insurer software), but it shows that criminal organizations are always trying to come up with new ways to dupe lawyers.

It’s also a good reminder that one should always be suspicious when asked to divulge bank account or other sensitive information. Providing those details or clicking on attachments in scam emails can lead to disastrous consequences for a law firm, as was the case with a firm in Hamilton in December.

Land Titles

practicePRO Resource: A post-matter client survey precedent

January 25, 2013 By: TimLemieux Category: Law Practice Management

A post-matter client survey is one of the best ways to collect information about what clients thought about the services you provided to them. Make sure your survey is structured to help you identify specific areas for improvement. Ideally, it should include some open-ended questions. You might also want to compare client feedback to your own responses in the self-assessment in first section of this booklet.

For major or top-billing clients, consider sending a managing partner or other senior person to meet with clients on an annual basis to review and assess how the relationship is going, how matters are being handled, and what changes or improvements should be made.

practicePRO has a Post-Matter Client Survey Precedent (in .rtf format) you can use to craft your own survey. It is a supplement to our Managing a Better Professional Services Firm booklet.

Listening to your law clerks and legal assistants can help you avoid claims

January 24, 2013 By: TimLemieux Category: Law Practice Management

This article is by Nora Rock, corporate writer/policy analyst at LAWPRO.

I’ve been gossiping with your staff lately.

Here at LAWPRO, we have a push on to subscribe law clerks and legal assistants to our magazine and electronic newsletters. We’re doing this because we realize that legal assistants are the “front line” responsible for many of the tasks essential to claims avoidance. In many of your offices, staff take primary responsibility for running conflicts checks, populating the tickler system (and alerting you to deadlines), opening and filing mail, and taking the calls you’ll need to return.

When a law clerk or legal assistant calls me to subscribe to a publication, I try to remember to ask him or her what we might write about that would make life easier, whether for the staff or for the lawyers in the firm. Recently one of these callers gave an immediate and unequivocal answer: “Just remind my boss to (promptly) DO the things I ask him to do!” (She did say “him”; but I have no doubt there are many women lawyers out there who are equally recalcitrant.)

Of course, it’s your practice. Your billable work brings in the revenue that pays for your assistant’s salary, and you likely feel you’ve earned the right to decide which tasks merit your immediate attention. But we’d like to suggest that your well-trained staff should be encouraged to use their judgment to determine when a task is urgent, and to assertively request that you complete it.

For example, we’ve seen a disconcerting spike in claims, in the past two years, flowing from courts’ application of Rule 48 of the Rules of Civil Procedure, which provides for administrative dismissal of actions for delay. This rule requires the Registrar to send you a notice 90 days in advance of any such dismissal. Train your staff to recognize the urgency of these notices and to bring them to your attention, and then let them do what you pay them for: keep you looking sharp and claims-free.

Are you a law office staff member interested in receiving our publications? Simply fill out this form. Our Insurance News series keeps lawyers informed about the insurance program; LAWPRO ALERTS communicate urgent news – for example, about imminent deadlines, or fraud schemes; and our Webzine series communicates risk management content targeted for lawyers working in specific areas of the law, and provides electronic access to LAWPRO Magazine.
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